5 Reasons Why Companies Large And Small Are Rushing To Implement “E-mail Archiving” To Protect Themselves
Here’s an issue you may not have given much thought to, but that could become a major issue at some point: saving e-mail communications to employees and clients that contain company policy changes, contract changes, alerts or other critical communications.
So why not just save them in your inbox? Because eventually you’ll run out of space; and searching through hundreds of thousands of e-mails is not always a simple and easy task. Here are 5 BIG reasons why you need an email archiving system:
1. Compliance. While the e-mails and data subject to regulatory statutes varies by industry, ALL e-mails that contain employee and client records, contract negotiations, company policy changes and employee reviews and reprimands should be stored and archived for easy retrieval.
2. Litigation Support. If you are ever sued, you may be ordered by the court to produce documentation to support your case; such documentation includes e-mails. Problem is, pulling e-mails off a tape drive backup can be a massive undertaking. In one such case, USB Bank had to pay an IT firm over $265,000 to pull e-mail communications previously sent.
3. Free Up Storage Space. If you’ve ever had your e-mail stop working because you’ve exceeded your storage space, you know how frustrating this can be. Email archiving eliminates this problem finally and forever.
4. Improve Workflow Systems And Procedures. Another upside to email archiving is your ability to search, document and organize information pertaining to servicing customers, delivering a product, sending out an RFP, selecting vendors, etc.
5. Ease Of Finding E-mails. Let’s face it; we’ve all had the daunting task of trying to find an e-mail sent months ago. An email archiving system would allow you to perform searches of both keywords and attachments to find e-mails in minutes – even seconds – rather than hours or days.
Want To Discover How Easy And Inexpensive E-mail Archiving Is? Call Us During The Month Of April For A FREE E-mail Evaluation And FREE Month Of E-mail Archiving Service: 210-273-4524 or drop us a line here.
Areas Covered
We provide a wide range of email archiving systems as well as identity theft protection in San Antonio. Cloud services, data security, computer IT support, network services and data backup plans to get rid of computer problems to businesses throughout south Texas and Schertz, Seguin, Boerne, Canyon Lake, Stone Oak, Universal City, Pleasanton, Castle Hills, Leon Valley, Converse, Shavano Park, Cibolo, Olmos Park, Live Oak, Timberwood Park, New Braunfels.
Email archiving and security management in San Antonio with local experts who can help and visit your business to resolve computer problems: Cloud services, IT Support San Antonio, Stone Oak IT Consulting, Leon Valley Network Services, San Antonio Data Backup Plan and Disaster Recovery, Stone Oak Information Technology Consulting and San Antonio Anti-Virus and Data Security.